OF THE INTERNATIONAL MARITIME DEFENCE SHOW
I. GENERAL REGULATIONS
The International Maritime Defence Show (hereinafter referred to as “IMDS-2019”) is held for the ninth time and is an international complex show where designers and producers of navy equipment, weapons, seaborne machinery and system units are displaying their products in order to develop international cooperation, improve search partner engine and attract would-be customers.
The Exhibition Regulations is an integral part of the contract for participation in the exposition section of IMDS-2019.
The IMDS Organizer is the Ministry of Industry and Trade of the Russian Federation.
The Exhibition Operator is Morskoy Salon Co. Ltd.
Address: Marata str., 80B, P.O. Box 202, building 1N, office 305, St.Petersburg, 191119, Russia.
Tel.: +7 (812) 764-66-33, 764-99-25, 764-68-10, 764-95-12, 764-78-66.
Fax: +7(812) 764-56-47
Web site: www.navalshow.ru
The exposition takes place at Lenexpo Exhibition Complex, Halls 2, 4, 7 and 8A; address: Bolshoy Prospect 103, Vasilievsky Island, St. Petersburg, Russia.
The other exhibition sections shall take place in accordance with IMDS-2019 program.
Dates: 10 – 14 July, 2019.
10 July (Wednesday) - 13 July (Saturday) 9:00 a.m. - 6:30 p.m.
14 July (Sunday) 09:00 a.m. - 05:00 p.m.
For professionals only:
10 July (Wednesday) - 12 July (Friday) 10:00 a.m. - 06:00 p.m.
For professionals and visitors:
13 July (Saturday) 10:00 a.m. - 06:00 p.m.;
14 July (Sunday) 10:00 a.m. - 05:00 p.m.
- indoor areas: 07 July and 08 July, 2019 from 09:00 a.m. - 08:00 p.m.; 09 July, 2019 from 09:00 a.m. - 10:00 p.m.
Should the Exhibitors independently assemble the stand with exhibition space being over 100 sq.m., if need so, they make use of extra mounting time 05 – 06 July, 2019 from 09:00 a.m. till 06:00 p.m. under the subsequent application (Appendix 19) and for additional charge.
- outdoor areas: 08 July, 2019 from 09:00 a.m. - 08:00 p.m.; 09 July, 2019 from 09:00 a.m. - 10:00 p.m.
Should the Exhibitors install complex big size exhibits they make use of extra mounting time from 09:00 a.m. to 08.00 p.m. on 06 - 07 July, 2019 upon the subsequent application (Appendix 19) and for additional charge.
Dismantling of the exposition:
- indoor areas: 14 July, 2019 from 05:00 p.m. - 12.00 p.m.; 15 July, 2019 from 00.00 a.m. - 08.00 p.m. twenty-four-hour.
In case of dismantling of complex exclusive stands built by third-party Builders extra dismounting time can be provided from 09.00 a.m. to 08.00 p.m. 16 July, 2019 upon the subsequent application (Appendix 19) and for additional charge.
- outdoor areas: 14 July, 2019 from 05:00 p.m. - 10.00 p.m.; 15 July, 2019 from 09:00 a.m. - 08:00 p.m.
II. PARTICIPATION TYPES
A participant (hereinafter referred to as “the Exhibitor” under the Exhibition Regulations) is a legal entity displaying exhibits or promotional materials at the exhibition or advertising spaces located in/out of halls (at the open grounds, within the waters, at the advertising spaces); who recognizes the present “Exhibition Regulations”, concludes the participation contract and fully pays to the Operator for registration fee, Official Catalogue entry fee; rental cost of exhibition and (or) advertising spaces; equipment rent and other services.
The Operator has the right, if necessary, to require the participant to submit certified copies of organizational and registration documents.
Stand participation includes displaying of exhibits, informational or promotional materials about produced (supplied) products (in printed or electronic forms) by the legal person as main exhibitor or co-exhibitor on the rented area within the exhibition space or outside the halls, or in the water areas adjacent to the Exhibition complex.
Should one stand be shared by several Exhibitors including members of corporations, holdings, groups of companies and other forms of business combinations, one of them in accordance with the agreement between Exhibitors is considered to be the main, and all the others - co-exhibitors.
The Operator registers collective stands of participants representing a single country and having a single organizer as national pavilions. National pavilions enjoy a priority in rental space distribution.
Foreign companies may be co-exhibitors of the Russian exhibitor and vice versa.
Placing of exhibits, informational and promotional materials by Exhibitors is permitted only within the rented exhibition or advertising space.
Co-exhibitor includes all the enterprises and organizations as well as companies that are part of corporations, holdings and other associations of enterprises, displaying their exhibits and promotional materials at the stand of the main Exhibitor. The co-exhibitors are deemed to be the companies who place their information in any form or their products at the stand even if the representatives from this company do not participate at the show.
The national pavilion organizer functions as a main Exhibitor and represents the other participants’ interests in solving space rental matters as well as additional equipment and services reservation.
The main Exhibitor should provide the Operator with the list of co-exhibitors together with an application form (Appendix 2).
Indirect participation (without ordering exhibition space and equipment) includes placement of information about the Exhibitor at the stand of indirect participation (the promotional poster and up to 100 copies of promotional materials) and in the Official Catalogue of the exhibition.
Requirements for the materials that must be posted on the stand of indirect participation are set out in Appendix 7.
The Exhibitor is provided with 2 badges (passes) for the whole period of the exhibition for the Exhibitor representatives as well as one copy of the IMDS-2019 official catalog.
The enterprises not participating in the IMDS exposition section (directly or indirectly) are offered a service package “Business-Visitor” (Business-delegation) which provides the possibility of working at IMDS-2019 and attending all the events taking place on the exhibition complex area (except for events by invitation only). The service package includes: a badge (pass) for the whole period of the exhibition, a copy of the IMDS official catalog.
III. EXHIBITION SPACE
Indoor exhibition space
Indoor exhibition space is located in Halls 2, 4, 7 and 8A of the exhibition complex.
The minimum area of indoor exhibition space is:
- Linear (with one side open) - 9 sq.m.
- Corner (with two sides open) – 20 sq.m.
- Three-sides open - 40 sq.m.
- Island (with four sides open) – 90 sq.m.
The exhibition space in the halls must be equipped (constructed).
The allocation of Exhibitors’ stands is directed by the exhibits profile (Appendix 1).
The final layout of the Exhibitors’ stands is effected on 15th of June, 2019. The halls layout formed before this term is considered to be preliminary.
The Operator reserves the right to change the location of the Exhibitors’ stands in the halls till the 15th of June, 2019.
The Exhibitor is provided with the exhibition space from the first day of mounting till the last day of dismantling. The Exhibitor should leave the occupied space in the hall no later than 08:00 p.m. on the last day of dismantling.
The exhibition space paid but not occupied by the Exhibitor within 12 hours prior to the exhibition opening is considered to be unclaimed. The Operator reserves the right to use these spaces at his own will. In this case the payment will not be refunded.
Outdoor Exhibition Space
The Exhibitor is given the opportunity to display exhibits at the open area outside the halls of the exhibition complex. The location of the exhibits is specified by the Operator.
The minimum area of the outdoor exhibition space is 12 sq.m. The exhibits may be provided with power, water supply and compressed air depending on location and technical requirements.
In exceptional cases according to the decision of the Operator it is allowed to use the open exhibition space for construction after passing the technical control of the project documentation. Light pavilions and sheds will be allocated in places that do not break the general plan of the exhibition.
The water area adjacent to the exhibition complex allows displaying boats and other exhibits at the mooring as well as demonstrating their performance characteristics.
Berthing of the ship, boat or seaplane is allowed only within the designated moorage wall in the manner agreed with the Operator. The Exhibitor presenting the exhibits at the water area is obliged to fulfill all the requirements of the administrator at the berth and other employees of the Operator. Failure to comply with the requirements of the Operator as well as violation of safety measures when exhibiting at the berth or during demonstration of running and maneuvering qualities entails the termination of participation in IMDS-2019.
Only the Exhibitor shall bear the whole responsibility for the non-observance of existing safety precautions.
The exhibits, informational and ad materials allocation is allowed only within the rented exhibition space.
Pre-registration of IMDS-2019 participants and booking of exhibition space are carried out by the Operator after receiving a properly filled-in preliminary application form. The reception of the preliminary application form is confirmed by the Operator by means of sending the Exhibitor a confirmation e-mail.
The set of Exhibition Regulations (Exhibition Regulations with the required appendixes) is sent to the Exhibitors who provide preliminary application forms. Booking of the exhibition space made before 01st of June 2019 is kept for 15 calendar days from the date of Exhibition Regulations to be sent to the Exhibitor. During this time the Exhibitor confirms his participation in IMDS by preparing and sending the Operator the necessary documents to form and sign the contract (Appendixes 2 and 3 and other required appendixes). Booking of the exhibition space after 01st of June 2019 is to be agreed with the Operator and must be confirmed within 2 working days from the date of Exhibition Regulations to be sent to the Exhibitor. Without confirmation of participation within the specified period the preliminary application form and the booking of the exhibition space are cancelled. The Operator has the right to use this exhibition space at his own convenience. Placing the companies applied for participation in the list of IMDS-2019 participants is carried out by the Operator upon receipt of the signed Contract.
The final registration will be from 12:00 p.m. to 08:00 p.m. on 07th of July 2019, from 09:00 a.m. to 06:00 p.m. on 08th of July 2019, from 09:00 a.m. to 03:00 p.m. on 09th of July 2019 at the registration stand of IMDS-2019 in Hall 7 of the exhibition complex, the entrance from Nalichnaya Street.
The registration ends at 03:00 p.m. on 09th of July 2019.
- at the registration the Exhibitor representative should have:
· original contract, signed and certified by the seal of the Exhibitor for handing over to the
Operator, providing it was not sent by mail;
· copies of paid warrant for reserved spaces and services;
· copies of insurance policies in accordance with para XIX of the present Exhibition
· original power of attorney in the name of the Exhibitor representative who is entitled to sign financial documents and (or) make orders, receive badges, passes and the catalogue;
· exhibitor representative’s identification papers.
- at the boats and other vehicles display:
· watercraft engineering license certified by the State Inspection;
· navigator license for watercraft operations;
· original contract of participation in watercraft demonstration signed and certified with the seal of the Exhibitor for handing over to the Operator, providing it was not sent by mail;
· demonstration program and the advertising text accompanying demonstration approved by the chief executives of the enterprise, providing it was not sent by post;
· compulsory insurance papers in accordance with para XIX of the present Exhibition Regulations;
· general characteristics of each watercraft.
Business-visitors registration (Business-delegations)
Business-visitors registration begins at 10:00 a.m. on 10th of July 2019 at the registration stand of IMDS-2019 in Hall 7 of the exhibition complex.
At the registration the Business visitor should have:
· copies of paid warrant for reserved services;
· business-visitor’s identification papers;
· original power of attorney for receiving a business visitor service package.
Official delegation registration
Official delegation registration begins at 10:00 a.m. on 10th of July 2019 at the registration stand of IMDS-2019 in Hall 7 of the exhibition complex.
At the registration members (representatives) of official delegations should have:
· representative’s identification papers;
· original power of attorney for receiving a participant service package (when receiving
packages for the whole delegation).
Press and Mass media registration
Mass media and press registration begins at 10:00 a.m. on 10th of July 2019 in the Press Center of IMDS-2019.
At the registration the mass media and press representative should have:
· accreditation confirmation;
· journalist ID card;
· identification papers.
V. BADGES FOR THE EXHIBITOR’S STAFF, INVITATIONS AND DELIVERY VEHICLE PASSES
Badges for the Exhibitor’s staff
Badges (passes) for the Exhibitor’s staff included in the exhibition space rental cost:
- 1 badge (pass) per every 6 sq.m of the paid indoor exhibition space (rounded upward to the nearest whole number), in addition - one badge (pass) for every 12 sq. m of the paid indoor exhibition space on the second floor of the exhibition stand.
- 1 badge (pass) per every 18 sq.m of the paid outdoor exhibition space (rounded upward to the nearest whole number).
- 1 badge (pass) per every 18 sq.m of the paid water areas (rounded upward to the nearest whole number).
For producing badges, the Exhibitor should fill in the list of the Exhibitor’s staff (Appendix 6) and send it to the Operator by 10th of June, 2019. Producing and distributing of badges for the staff whose data was not received before the given date is not guaranteed.
Badges for the Exhibitor’s staff are passes to enter the territory of IMDS-2019 and valid for the whole period of the show, including the period of mounting and dismantling. To transfer the badge to another person is prohibited and will result in termination of the given employee’s participation in IMDS-2019, as well as penalty payment made by the Exhibitor according to Appendix 21.
Additional badges and VIP badges are provided for additional fee. Applications for additional and VIP badges are accepted by the Operator (Appendix 6).
The Operator is obliged to maintain confidentiality and ensure the processing security of the personal data, obtained from the Exhibitor for producing badges.
Every Exhibitor shall obtain invitations from the Operator for their guests and partners:
- 1 invitation per every 1 sq.m of the paid indoor exhibition space, in addition one invitation for every 2 sq. m of the paid indoor exhibition space on the second floor of the exhibition stand.
- 1 invitation per every 3 sq.m of the paid outdoor exhibition space.
- 1 invitation per every 3 sq.m of the paid water areas.
Invitations are given at the office of the Operator or sent by post to the address of the Exhibitor after payment of the total sum under the Contact, but not earlier May 1st, 2019.
The invitation enables to visit the exhibition singly at any working day.
Distribution of invitations by the Exhibitors for commercial purposes is not allowed.
Delivery vehicle passes
Vehicle entry passes valid at the territory of the exhibition complex for the period of mounting and dismantling are issued from 1st of July to 06th of July 2019 in the office of the Operator (Marata str. 80B, St. Petersburg, 191119, Russia), from 07th (since 12:00 a.m.) to 09th of July 2019 at the administration stand of IMDS-2019 in Hall 7. To obtain vehicle entry passes one must show an operations certificate for construction works issued by the Official Builder. Vehicle entry passes are retained until the end of the dismantling of the stands.
Upon all financial and other matters being settled, the Exhibitor should obtain at the Operator’s stand a special stamp on the vehicle entry pass which allows removal of exhibits and equipment after exposition closing.
The vehicle entry to the territory of the exhibition complex during the exhibition working hours is prohibited. Parking spaces for motor vehicles are organized nearby the exhibition complex and pointed on the back of a parking pass.
Paid entry passes for cars and minivans of the Exhibitor valid within the whole period of the exposition are ordered by filling in Appendix 3 for additional charge.
The amount of parking places is limited.
Paid passes are available during the registration.
The parking is open:
- 10 - 13 July, 2019 from 09:00 a.m. to 06:30 p.m.;
- 14 July, 2019 from 09:00 a.m. to 05:00 p.m.
The Exhibition Regulations and appendixes shall be sent to the Exhibitor after receiving the preliminary application form. The Exhibitor shall forward to the Operator a properly filled in application form for participation (Appendixes 2, 3 and other requested appendixes) by fax or by e-mail.
On the basis of the received above described Appendixes the Exhibitor and the Operator shall enter into a contract for services performed during IMDS-2019 participation (hereinafter referred to as “the Contract”). The participation contract shall bind the Exhibitor and the Operator in writing to fulfill the provisions of the present Exhibition Regulations, bind the Operator to render services for the Exhibitor and shall be a ground for all the mutual operations.
All the co-exhibitors should be listed in the participation contract with the main Exhibitor.
The contract shall be previously sent by fax or e-mail to the Exhibitor and then the Operator shall send two contract copies duly signed and sealed by post.
The validity term of the contract draft is 30 running days starting from the date of the contract being signed by the Operator. The contract duly signed and sealed by the Exhibitor should be forwarded to the Operator by fax or e-mail and then by post till 10th of June, 2019.
In case of urgency in exceptional cases (in agreement with the Operator), the Exhibitor may hand the singed contract to the Operator during the registration before the Show starting. Therefore, the Exhibitor is required to send the signed contract by fax or e-mail beforehand. A copy of the Contract sent by fax or e-mail is a legal document before exchange of the originals.
If the Exhibitor orders extra exhibition space and (or) services, or makes any alterations or amendments affected the total contract value, a supplementary agreement to the contract shall be formed.
The Exhibitor and the Operator shall sign an acceptance report based on the results of performed works and other documentation associated with contractual relationships.
The present Exhibition Regulations are considered to be not an offer but an invitation to offer (solicitation of an offer) which does not lead to any obligations of the Operator as Offeror to any Party or Participant as Offeree, before the contract for participation in IMDS-2019 between the Operator and the Exhibitor in the form and manner specified above is concluded. The contract for participation in IMDS-2019 is based on the agreement between the Operator and the Exhibitor on all essential terms of the contract. The contract is considered to be not concluded if the Operator and the Exhibitor as Parties of the contract don’t reach agreement on at least one of these terms.
VII. COST OF PARTICIPATION AND PAYMENT TERMS
The participation cost includes:
- registration fee;
- entry fee in the Official Catalogue;
- rental cost of exhibition space;
- stand construction;
- additional equipment and services.
The registration fee and Official Catalogue entry fee are obligatory payments for all Exhibitors of IMDS-2019.
The rental cost for exhibition spaces, stand construction, rented equipment and services are set out in the Appendixes. Constructing the two-storied exhibition stand the additional payment at the rate of 50% from the sum of rented exhibition space occupied by the stand is charged.
The exhibition area, stand construction, placement of promotional materials at the indirect participation stand and advertising spaces, Official Catalog entry, badges production and other services shall be made only if all ordered services are fully paid by the Exhibitor. The partly paid services are not provided.
Services are provided by the Operator only up to the amount paid by the Exhibitor and in accordance with the list of the ordered services under the Contract.
The Operator shall offer a large scope of additional services for the best presentation of the Exhibitor’s exposition and creation of optimal conditions for personnel and visitors at extra cost:
· providing rooms for negotiations;
· placement of advertising materials in sets of materials for the Exhibitors, on the stand of IMDS administration and in IMDS Press Center;
· placement of banners, cross street banners, billboards on the territory of IMDS-2019;
· radio announcements about planned events on the territory of IMDS-2019 and on the Exhibitors’ stands as well as other Exhibitors’ promotional information;
· demonstration of video advertisements and live video casts from the Exhibitors’ stands;
· stands’ cleaning;
· excursion programs;
· hotel reservation.
The procedure and deadlines for applications receiving and additional services providing are represented in para XVII.
Under the contract being concluded by the parties the Exhibitor shall be invoiced for booked exhibition areas and (or) services. The invoice is made on the total sum of services performed under the contract or supplementary agreement to the contract.
The final payment under the Contract and supplementary agreements should be done no later than May 29th, 2019.
The Co-exhibitors can pay for their participation either themselves independently or through the main Exhibitor. The settlement of accounts between the main Exhibitor and Co-Exhibitor is determined by them independently with the internal agreement.
All the payments under the Contract shall be effected through the bank transfer on the Operator’s bank account. All bank charges shall be paid by the Exhibitor.
Payments from the Exhibitors without any branch or representative office in Russia are received only in Euro. Exhibitors with a branch or representative office in Russia can pay in rubles at the Central Bank of Russia exchange rate on the date of payment or in Euro, unless otherwise stipulated by the Russian legislation.
VIII. NON-FULFILLMENT OF OBLIGATIONS AND LIABILITY.
Under the contract and in accordance with the section “Cost of participation and Payment terms” of the present Exhibition regulations, the Exhibitor shall be bound to pay penalties at the rate of 0, 5% for each day of delay from the total debt for services cost being not observed, but not more than the cost of all services.
If the Exhibitor refuses from participation after 15th of May 2019, the registration fee and Official Catalogue entry fee shall not be refunded.
If the Exhibitor refuses from the part of rented exhibition space, ordered services or participation after 30th of May 2019, he shall be obliged to pay to the Operator a 50% penalty charged from the exhibition space rental fee and services cost.
If the Exhibitor refuses from the part of rented exhibition space and ordered services or from participation after 10th of June 2019, he shall be obliged to pay to the Operator a 70% penalty charged from the exhibition space rental fee and services cost.
If the Exhibitor refuses from participation after 19th of June 2019, the sums previously transferred to the Operator shall not be refunded.
The Exhibitor and the Operator shall be released from liabilities for full or partial failure to fulfill their obligations due to force-majeure, military activities, governmental decisions to have prevented the parties from the fulfillment of their obligations.
In case of failure to provide the Exhibitor with the ordered and paid space and services, due to impossibility of their provision and (or) the Exhibitor’s failure to fulfill the obligations under the Contract, the Operator is liable only to the extent not exceeding the cost of a particular service in accordance with the present "Exhibitions Regulations". Financial and other claims beyond this liability will not be accepted.
The Operator shall bear no material liability for the Exhibitor’s cargo and exhibits during mounting, dismantling and exposition.
The Exhibitor shall incur material liability for damage to the Operator, halls, exhibition areas, equipment, as well as to the property of the exhibition complex and the third parties.
All disputes between the Exhibitor and the Operator shall be resolved in accordance with the present Exhibition Regulations and the Russian Federation Laws in force.
If the dates of IMDS are changed or it is cancelled for the reasons beyond the control of the Operator, the Operator shall notify the Exhibitors in writing. In case of IMDS cancellation, the Operator shall not be required to reimburse the Exhibitor for the sums expended at his order.
If the Exhibitor places any advertising materials and (or) exhibits of the enterprise that doesn’t participate in IMDS, he shall be obliged to pay to the Operator a penalty in accordance with Application 21 till the end of the current day of the exhibition. Until the penalty is paid the Exhibitor’s participation in IMDS-2019 is suspended. Payment of the penalty does not relieve the Exhibitor from meeting the requirements of the present Exhibition Regulations.
In case of violation of the present Exhibition Regulations, the Operator reserves the right to refuse the Exhibitor from participation in the subsequent shows of IMDS.
IX. STAND CONSTRUCTION
Orders on shell scheme stand construction and additional equipment shall be addressed to the Operator – firstname.lastname@example.org (Contact person: Mrs. Marina Rubina).
Mounting of a temporary building: exhibition stands, temporary lodgings, scenic complexes, mobile pavilions and other buildings on indoor and outdoor areas of the exposition complex should be performed only after marking of the construction area made by the Official Builder based on the planes provided by the Operator.
The Official Builder of IMDS-2019 is LLC “ExpoForum-Design” (“EF-Design”):
Shushary, Peterburgskoye sh. 64, housing 4, lit. A, St. Petersburg, Russia, 196140,
Tel. +7 (812) 245 04 44
Shell scheme stands’ construction (mounting and dismantling) and decoration are carried out only by the Official Builder of IMDS-2019.
Shell scheme stand includes:
· dark blue carpeting;
· stand mounted from white wall panels erection;
· fascia panel (without the Exhibitor’s company logo and name);
· partition with curtain (fabric);
· upright profiles;
· internal partitions (at/by request of the Exhibitor, in accordance with the stand sketch, minimum module width of wall panels is 0.5 meter).
The Exhibitor may order for extra charge additional equipment specified in Appendix 3: construction elements, furniture, electrical equipment, sanitary engineering equipment and accessories.
The self-building (exclusive construction) is allowed.
The Exhibitor may effect the building independently, with involving the Official Builder or his own Builder, after passing control of their technical documents.
The technical documents for passing technical control will be accepted for consideration after providing the Operator with information about the Exhibitor’s Builder:
· name of the company - IMDS-2019 Exhibitor;
· name of the company - Builder, indicating the phone number of the company office;
· name of the representative of the Exhibitor responsible for the exposition, indicating the contact mobile phone number;
· name of the person responsible for mounting works, indicating the contact mobile phone number.
The information should be provided till 10th of June, 2019.
If in agreement with the Operator work on the exhibition stand is performed by several third-party builders, each builder coordinates his technical project documentation for his amount of work with the Official Builder.
The Official Builder upon results of technical project documentation consideration as well as during mounting works has the right to give recommendations to the third-party builder about the need to increase the mounting time of the exhibition stand.
The Official Builder’s requirements about fulfillment of mounting (dismantling) time and leaving the halls of the exhibition complex by third-party builders in time are binding.
Extra mounting time can be provided by the Operator under the subsequent application (Appendix 19) applied by the Exhibitor no later than 02.00 p.m. of the day of extension or of the day preceding the beginning of mounting / dismantling respectively. During this period additional delivery of goods on the exhibition space is not allowed.
Mounting and dismantling works must be completed within the period stipulated in the Contract.
Mounting and decoration works after 10.00 p.m. on 09th of July, 2019 and at the day of IMDS-2019 opening 10th of July, 2019 shall be prohibited.
Access of third-party Builders to the exhibition area is possible in the mounting and dismantling time specified by the Operator only after passing technical control made by IMDS-2019 Official Builder. The admission of the third-party Builders who didn’t pass technical control to perform mounting works of temporary buildings is not allowed.
Before starting work the Builder's representative appointed by a head of this organization to be responsible for the work shall check the erecting plan with the general layout plan in conjunction with representatives of the Official Builder.
Storage of building materials and constructions during mounting (dismantling) is allowed only within the area rented by the Exhibitor and it is not permitted to block the aisles between stands. Violation of these conditions entails payment a penalty by the Exhibitor to the Operator in accordance with Appendix 21 to the present Exhibition Regulations. Until the violations are cleared construction works at the stand are suspended. Payment of the penalty does not relieve the Exhibitor from meeting the requirements of the present Exhibition Regulations.
In order to regulate construction works during mounting of IMDS-2019 exposition engaging of other organizations by third-party Builders (subcontracting) is permitted only with a written approval of the Operator. In the absence of the written approval admission of subcontractors to the exhibition area is not permitted.
The company making mounting (dismantling) bears responsibility for performance of safety rules during mounting, dismantling and use of temporary buildings. The Exhibitor bears responsibility for compliance of safety rules while using the stand during the exhibition.
During mounting (dismantling) and operation of the exposition the installation company is responsible for compliance with the requirements of Safety Regulations, Rules of electrical consumers technical operation, Regulations for electrical installation, Regulations with stage complex usage.
The general control of compliance with normative documents of the Russian Federation, St. Petersburg, work code norms and rules in force in the territory of the LENEXPO exhibition complex during preparation and holding of IMDS-2019 are carried out by representatives of the Operator and the Official Builder.
The requirements of the Operator’s and the Builder’s staff on work supervision, fire security, safety rules and technical regulations observance and etc. determined by the Exhibition Regulations are compulsory for the Exhibitor’s staff and his construction management.
The Exhibitor shall on his own initiative settle with the Builder all claims of the Operator and his representatives arising out of the behavior of construction workers.
The Exhibitor ordered extra mounting time assumes full responsibility for compliance by his and involved workers with workplace safety rules, fire safety rules, sanitary norms and rules and other rules and regulations governed by standard acts of the Russian Federation. The Exhibitor bears responsibility in full in case of damages to property of the Operator, of the Exhibition complex and of third parties. In case of harm to life and health of his and involved workers, employees of the Exhibition complex as well as of third parties without exception as result of non-compliance with the above rules and regulations, The Exhibitor shall compensate for damages in full.
Electrical work is performed in accordance with the requirements of normative documents of the Russian Federation and Rules of electrical works performing on the territory of the Exhibition complex LENEXPO.
All electricity connections and water supply, drainage, compressed air in the halls are carried out by the exhibition complex personnel.
The Exhibitors, with the approval of the Operator, provide a supply of cables and hoses from their stands (electric boards, sinks, exhibits) to the hall’s stationary switchboards, as well as places of water, drainage and compressed air connection. Connected electrical cables, hoses for water supply, compressed air and drainage must be covered with the protective cable trunking or rubber bridges and shouldn’t cause any discomfort to the adjoining stands.
When designing the stand it should be considered that technical access holes and places of water supply connection can be located at a considerable distance from the stand or on the exhibition areas of other exhibitors, which requires additional coordination by the exhibitors (builders). Failing water and sewer pipes construction without causing inconveniences to the neighboring stands and the written agreement the Exhibitor may be refused of the service.
All stands are constructed within the area allotted to the Exhibitor’s exposition space. The maximum allowed stand height is 6,0 meters, including additional constructions (if it matches the possibilities of the hall). The height of stands should not exceed 2,5 meters.
Constructing the two-storied exhibition stand the project of the stand’s construction and its second floor shall not extend beyond the limits of the rented exhibition space.
Stand decoration, as well as content of posters, texts, inscription must meet the requirements of the exhibition themes and aesthetics. It is prohibited to place materials on walls, floors, columns, windows and doors, as well as metal constructions of the ceiling in the halls.
When ordering unequipped exhibition spaces of corner, three-side open and island types the building of solid walls on the open sides of the stand without the consent of the Operator is not allowed.
On shell scheme stands placing additional lighting or mobile stands, including the ones with its own electrical circuit, is permitted only by agreement with the Official Builder.
Mounting of substandard constructions of stands and decorations, other than exhibits, inside a shell scheme stand (further construction of a shell scheme stand by the Exhibitor himself or with the help of other builders) is only possible with the approval of the Operator, which may be given only after control of technical documentation by the Official Builder.
It’s obligatory that each stand must have a subscription on fascia panel (of the standard-equipped stand) or on the strictures (of the non-standard stand) with the company’s name in Russian and in English. The Operator accepts orders for making the superscription on fascia panel of standard-equipped stands as well as the company’s logo.
If the design of the stand contains suspended structures the Exhibitor or his Builder should send to the Official Builder a draft of the suspended structure or a draft of fixing elements for the building structures and design elements of the stand to the supporting structures of the halls. The Official Builder, based on the technical possibilities of the halls, calculates the required number of points and equipment (chain hoists) for fixing hangers and building structures and inform the Operator and the Exhibitor. Based on the calculations of the Official Builder the Operator submits orders on usage of supporting constructions in the halls. The work for fixing to supporting constructions should be performed only by the operating personnel of the exhibition complex.
Provided that the Builder or his workers failed to comply with the rules or restrictions stated in the present Exhibition Regulations or other documents specifying IMDS-2019 participation, the Exhibitor may have no permission to occupy a stand or display exhibits. The funds previously paid under the participation contract shall not be refunded in the sum of fixed penalty in case of a participation refusal.
With the exhibits complying with the exhibit profile, the Exhibitor shall be permitted to participate in IMDS-2019. If the exhibits are not relevant to the exhibit profile of IMDS or (and) cause damage to health or life of other Exhibitors or visitors, such exhibits shall not be allowed for display in the exposition sector.
The exhibits containing radioactive, explosive, flammable, toxic substances and other hazardous materials shall be prohibited for demonstration.
The Exhibitor by his own forces should place the exhibits and decorate the stand.
Entry of large-size and heavy exhibits in the halls and their installation on the stands are carried out after coordination with the Operator.
Large-size and heavy exhibits should be set in place on the first day of mounting, and remove on the last day of dismantling.
Exhibits displaying by foreign Exhibitors
For well-timed completion of authorization documents for temporary importation of the exhibits which are products for military purposes (further-PMP) in the Russian Federation, the Foreign Exhibitor in the period until June, 10th 2019 provides the Operator with proposals for item identification and quantity of the planned exhibits in the prescribed form. The item identification contains a full name of the exhibits in Russian and English.
In order to simplify the procedure of temporary importation it is recommended to present to the Exhibition Operator together with the proposals for item identification and quantity of the planned exhibits informational materials about products for military purposes (PMP) planned for demonstrations on paper (photographs, booklets, leaflets, etc.).
In the event of uncertainty to classify exhibits planned for demonstration as products for military purposes (PMP) or civilian products, for identification examination it’s necessary to apply to the Federal service for military-technical cooperation (115324, Moscow, Ovchinnikovskaya embankment, 18/1).
The procedure for applications is determined by the decree of FSMTC of Russia from March 13, 2015 No. 20-od "Approving the procedure for referring goods, information, works, services, results of intellectual activity to military products and for issuing the corresponding approvals by the Federal service for military-technical cooperation."
The form, procedural formalities and terms are indicated in Appendixes 9, 10, 11.
XI. FREIGHT SERVICES AND HANDLING
Transportation of cargoes and exhibits to the exposition is carried out by the Exhibitors independently.
All handling operations and lifting work during the mounting and dismantling periods are carried out by LLC “PAN-BALTService” at the exhibition complex space from 09.00 a.m. to 08.00 p.m.
The Exhibitors should send to the Operator and LLC “PAN-BALTService” all necessary information concerning handling specialties of large-sized and large-capacity exhibits, their delivery from vehicle to stand and necessity to use special gears. This information should be received no less than 30 days before the exhibition begins its work.
The Exhibitors need in advance coordinate with LLC “PAN-BALTService” about the rates for cargoes handling with large-sized exhibits that require cranes and other specialized equipment and tooling during loading and unloading operations.
The Official Transport Operator:
Shushary, Peterburgskoye sh. 62, housing 4, lit. A, St. Petersburg, Russia, 196140
Tel. +7 (812) 322-60-34.
Fax. +7 (812) 322-60-98
The Exhibitor shall pay for the freight services, handling operations, delivery of exhibits to halls and containers storage directly to LLC “PAN-BALTService”.
The Exhibitors are allowed to use handcarts equipped with polyurethane or white rubber wheels to transport the cargoes inside the halls. It is forbidden to use handcarts outwards the halls without approval of the hall administrator.
The Exhibitor is responsible for all the losses resulted from independent storage, loading, unloading, exhibition cargoes and parking handling.
XII. CUSTOMS CLEARANCE
All the exhibition goods and expendable materials of the participants imported from the other countries are subject to customs clearance in accordance with the Russian Federation legislation. The exhibition goods (exhibits and equipment) imported into the Russian Federation are declared for temporary import (export) arrangements and must be re-exported by the time specified.
Any expendable materials imported into the Russian Federation should be cleared for free circulation. The Exhibitor may use expendable materials at his own will. All the customs services and exhibition goods declaration are provided by LLC “PAN-BALTService”.
The Exhibitor shall pay for customs clearance directly to LLC “PAN-BALTService”.
The exhibits of the participants related to the military goods are subject to obligatory licensing. The license is issued by the official body upon delivery of the exhibits to the exhibition complex. To obtain the license the Exhibitor should address the list of the exhibits (Appendix 10) and list of expendable materials (Appendix 11) before the 10th of June, 2019. The license is issued free of charge.
Demonstration in water area
There are three water areas to demonstrate performance characteristics of ships, other water crafts and hydro planes:
· "Bucket" at the Sea Terminal, size of 300x350 meters with depths of 4-6 meters to demonstrate maneuverable qualities;
· straight section with a length of 1450 meters, overlooking the Passenger pool with depths of 4-10 meters in 100 meters from the berths A, B, C, D of the complex "Sea Terminal” to demonstrate running and flight qualities;
· " Ship channel" straight section of the channel till the trestlework of the Western High-Speed Diameter to demonstrate running and maneuverable qualities of boats.
To register participation in IMDS-2019 in the water areas as well as coordination of technical and other conditions of stay and demonstration the Exhibitor should send to the Operator Appendix 4 till 10th of June, 2019. The demonstration program should last no more than 30 minutes and must be hold no less than 3 times during IMDS show. The program should be signed by the company’s CEO and should contain the necessary plans, descriptions and comments as well as must conform to the safety precautions during demonstration and on-berth time.
The Exhibitor displaying boats, ships, hydroplanes and other water crafts, shall be liable for the compliance with the safety precautions to be taken during the demonstration of performance and maneuvering qualities and on-berth time
Demonstration in halls and in the open area
The Exhibitor may display only his own products at his stand. The light and sound volume should not make any discomfort for visitors and prevent other exhibitors from displaying their exhibits.
In order to install auditory advertising mediums devises on his stand the Exhibitor must receive a written permission from the Operator. However the use of devices emitting sound vibrations of more than 75 dB capacity is not allowed. The sound sources (speakers) must be directed inside the stand.
For demonstration activities where existing mechanisms and devices are used including welding works the Exhibitor should agree with the Operator the date and time of the demonstration and obtain a written permission of the Operator by providing a set of necessary documents.
XIV. PRESS-CONFERENCES, SEMINARS AND PRESENTATIONS
Within the framework of IMDS there are conferences, press conferences, seminars, round tables, presentations and other events included in the IMDS program. The right to organize business and congress events is provided to the IMDS Organizing Committee and the participants of the exhibition, the equipment for events is provided by the Operator. Application forms (Appendix 14) for organization and conduction of press-conferences, seminars, round-table discussions and presentations should be sent to the Operator till 10th of June, 2019.
There are several rooms for holding presentations, seminars, round-table discussions and press-conferences in the exhibition complex:
· conference room 7.1, Hall 7 (seating capacity is up to 1192 seats) has all the capacities for holding large conferences, forums and business events, presentations, meetings, negotiations, concerts, festivals, banquets, different international expositions;
· conference room 7.2, Hall 7 with air conditioning, seating capacity is up to 200 seats. The following equipment is available for extra pay: simultaneous translation system, projection and acoustic systems, multimedia and slide projectors, plasma panel;
· conference room 7.3, Hall 7 with air conditioning, seating capacity is up to 100 seats. The following equipment is available for extra pay: simultaneous translation system, projection and acoustic systems, multimedia and slide projectors, plasma panel;
· conference room 7.4, Hall 7 with air conditioning, seating capacity is up to 40 seats. The following equipment is available for extra pay: simultaneous translation system, projection and acoustic systems, multimedia and slide projectors, plasma panel;
· conference room 7.5, Hall 7 with air conditioning, seating capacity is up to 24 seats. The following equipment is available for extra pay: simultaneous translation system, projection and acoustic systems, multimedia and slide projectors, plasma panel;
· conference room 4.1, Hall №4 (2 floor) with air conditioning, seating capacity is up to 210 seats. The following equipment is available for extra pay: plasma panel 50” – 2 pcs, multimedia projector with a screen – 2 pcs, microphone in the Presidium – 12 pcs, radio microphone on the rack – 2 pcs;
· conference room 4.2, Hall №4 (2 floor) with air conditioning, seating capacity is up to 88 seats (28+35+25). The following equipment is available for extra pay: plasma panel 75” – 2 pcs, plasma panel 50” – 1 pc, microphone – 10 pcs, radio microphone on the rack – 2 pcs;
· conference room 4.3, Hall №4 (between 1 and 2 floors), seating capacity is up to 37 seats (16+21). The following equipment is available for extra pay: plasma panel 50” – 2 pcs, microphone – 10 pcs, radio microphone on the rack – 2 pcs;
· conference room 4.4, Hall №4 (2 floor), seating capacity is up to 22 seats (10+12). The following equipment is available for extra pay: plasma panel 50” – 1 pc.
The Exhibitor should get the Operator’s approval in order to insert the presentation, seminar or press-conference into the IMDS-2019 program.
The Exhibitor organizing presentations, round tables, seminars and press conferences must provide access of the invited guests to the event in advance.
XV. OFFICIAL CATALOGUE
The Operator issues the official IDMS-2019 catalogue which is based on data received from the Exhibitors in the Russian and English languages, including co-Exhibitors and indirect Exhibitors. The data should contain black and white logo of the company in eps, cdr or jpg formats, the name of the company, company details, their products and services description and contact details. The volume of the information should not exceed 900 characters including punctuation marks and whitespaces, in both languages (excluding contact details). The content and structure of the presented data is specified in Appendix 8. The data received is not edited. Upon receiving data only in one language, its translation is not coordinated with the Exhibitor. Official Catalogue Entry is compulsory for all the Exhibitors. The data for the official catalogue should be delivered in doc or docx formats in Russian and English to the Official Editor’s e-mail: email@example.com and in copy to the Operator’s e-mail: firstname.lastname@example.org by 10th of June 2019.
The Official IDMS-2019 Catalogue Editor is LLC “Publishing house “Zerkalo St. Petersburg”":
191119, Russia, St. Petersburg, P.O. Box 300
Tel/fax +7 (812) 712-35-86
Chief Editor – Mrs. Elena Zonis
The data received after 10th of June, 2019 is not published in the Official Catalogue except for the Exhibitor’s name and contact information as an insert; in this case the official catalogue entry fee is not refunded.
Advertising in the catalogue is carried out under special tariffs. The questions regarding advertising in the Official Catalogue should be addressed to the Official IMDS Editor.
The Exhibitor receives a copy of the official catalogue at the registration. The Exhibitor can order extra catalogues for additional fee.
XVI. DAILY NEWSPAPER
A daily newspaper “Herald IMDS” shall be published during IMDS-2019.
The Exhibitor shall apply to the Official Editor of the daily newspaper “Herald IMDS” to place any advertising or publications:
LLC “Publishing house “Zerkalo St. Petersburg”
191119, Russia, St. Petersburg,
P.O. Box 300
Tel./fax. (812) 712-35-86, 441-33-29
Head editor – Mrs. Elena Zonis
XVII. ADDITIONAL SERVICES.
Providing rooms for negotiations
The Operator offers the Exhibitors and visitors of IMDS-2019 the possibility to rent rooms for negotiations (working space) for the period of from one to eight hours or for the whole period of IMDS-2019. The orders should be sent to the Operator till 10th of June, 2019.
The Operator shall offer a great amount of advertising-informational services to make participation in IMDS-2019 more effective. The Operator considers proposals of placing the Exhibitors’ logos, names and other materials on plans, leaflets and other printed materials for extra pay. It’s possible to put promotional materials into the Exhibitors’ bags as well as spreading on events under the IMDS-2019 program. The orders shall be sent till 10th of June, 2019.
Banners, cross street banners, billboards
There are ad areas designed for advertising and information of the Organizers, sponsors and Exhibitors. The Exhibitors can place advertising materials on the external surfaces of the hall and on billboards located on the territory of the exhibition complex and in the halls (in the specified places). The Operator shall take orders for producing and placement of outdoor/indoor advertisement at the exhibition area till 10th of June, 2019.
Under the request of the Exhibitor, the Operator shall present an advertising areas plan.
Location areas for outdoor advertising, sizes of billboards and banners and requirements for materials are set out in Appendix 13.
Demonstration of advertising videos and live video broadcasting
50” plasma panels connected in one video network being placed in the exhibition halls 2, 4, 7 and 8A at main sightseeing routes. During the exposition the video materials of IMDS general events will be broadcasted at the said panels. The Operator accepts applications for Exhibitor’s ad videos demonstration as well as direct video broadcasting of round tables, seminars, presentations in the halls and stands (video record of this event with an immediate video editing, subsequently demonstration of video network (a period from 3 hours).
The applications are accepted by the Operator in the form of Appendix 20 till 10th of June, 2019.
Halls and outdoor spaces of the exhibition complex are equipped for advertisement broadcast. Radio announcements may contain information about the Exhibitor, advertising of his presentations and seminars, demonstrations in halls and in water area and other events. The information for radio broadcasting (advertisement broadcast) shall be accepted on electronic carriers or in a printed form. With the information being provided in a printed form, a text page shall be equal to one minute of radio announcement under the following requirements: text page of A5 format in free font, 12 size font, ordinary type face. The minimum duration of radio ads is equal to 1 minute. The Operator takes orders for radio announcements.
Orders for daily cleaning of the stands shall be sent to the Operator till 10th of June, 2019.
The Operator shall offer individual and group excursions and entertainment programs around St. Petersburg and its suburbs. To order these services the Exhibitor is required to send to the Official tour operator of IMDS-2019 (DIUIM Travel Company) a letter by fax or by e-mail till 10th of June, 2019.
The Exhibitor shall apply to the Official tour operator of IMDS-2019 (DIUIM Travel Company) to make a hotel reservation that may be guaranteed if an application form has been effected till 24th of April, 2019.
The Official tour operator of IMDS-2019 is DIUIM Travel Company.
191011, St. Petersburg, Sadovaya str., 24.
Tel.: +7 812 380-30-14
Contact person – Linitskaya Inna
XVIII. PRESS AND MASS MEDIA
The Show press centre shall be set up at the exhibition complex area with the aim of IMDS-2019 being highlighted in mass media.
The accreditation granted during the whole period of the International Maritime Defence Show shall be duly passed in case of a filled accreditation application form (Appendix 5) being sent to the stated address till 10th of June, 2019. The permission on photo and video taking shall be issued if required so.
Upon the receipt of an accreditation application form, the Operator of the Official Press Center will send an accreditation confirmation.
The list of documents required for registration procedure is specified in Section IV “Registration”.
In some cases special accreditation may be required. The appropriate information shall be reported by the Organizer of IMDS-2019 press center.
The Exhibitor shall bear all responsibility for personnel, construction staff (under self-building (exclusive construction), exhibits, materials and other property during the whole period of IMDS including mounting and dismantling periods. The Operator shall not insure the Exhibitor’s property and staff.
The Exhibitor insures all the property and personnel against risk at his own expense.
In case of self-build stand the company making the stand construction shall be obliged to insure their own responsibility for causing damage to life, health and property of the third parties during the whole period of mounting, dismantling and exposition.
To participate in the Show the insurance of the following is considered to be an obligatory procedure:
· insurance of civil responsibility for body injury, life damage, property tort of the third persons and environmental damage (according to the Russian Federation Government Decree of July 2, 2007 № 339);
· accident and health insurance of the Exhibitor’s personnel;
· insurance of the Exhibitor’s property and exhibits;
· accident and health insurance of construction workers of the third-party Builder.
The Exhibitor is entitled to choose an insurance company of his own or apply to the Official Insurer.
The Exhibitor shall bear all responsibility for the presence of insurance policies for personnel, exhibits, property and other materials being presented during the registration procedure.
“ARSENAL” Insurance Company LLC
Address: 9А bldg.10, 2nd Sinichkina str.,
Moscow, Russia, 111020
Tel.: +7 (499) 277-79-79, 8-800-707-07-79
Deputy Director of Regional Network Department: Chuzhakov Dmitry
Tel.: +7(499) 277-79-79 (ext.3187), E-Mail: Chuzhakov@arsenalins.ru
Branch of “ARSENAL” Insurance Company LLC in St. Petersburg
Address: 5th Krasnoarmeyskaya str., 3, St. Petersburg, Russia, 190005
Chief Specialist of the Regional Management in St. Petersburg #1: Andreev Victor
Tel.: +7 (812) 402-01-50 ext. 3615, E-Mail: email@example.com
XX. COMMERCIAL ACTIVITIES
Any business activities (including souvenirs sale at the stands and in the exhibition area) shall be carried out under the current Russian legislation and if agreed so in writing with the Operator.
In accordance with the requirements of the fire regime, ensuring the protection of the territory and the control regime at the exhibition complex "LENEXPO" the following security measures are established during IMDS-2019.
For the period from 09:00 a.m. on 07 July till 08.00 p.m. on 15 July, 2019 the territory of IMDS-2019 is a temporary importation customs territory. The integrity and closeness of the territory, the security and public order during the specified period will be provided by the Operator, ExpoForum International Ltd., LLC "S-GARD" (199106, Saint-Petersburg, Nalichnaya str., 6, lit. И, office 157).
Admission regime (admission to the territory of IMDS-2019)
Protection of the exhibition complex territory and organization of access control arrangements in the period of mounting and dismantling of the IMDS-2019 exhibition are carried out by ExpoForum International Ltd. and LLC "S-GARD" in accordance with the order established by the exhibition complex "Lenexpo".
Temporary badges for personnel of companies - builders engaged in construction of exclusive and non-standard stands as well as for employees of IMDS-2019 exhibitors arriving to install exhibits and to design stands are issued by the Official Builder - LLC "EF-Design". Applications should be sent to: firstname.lastname@example.org
Temporary badges for employees of IMDS-2019 exhibitors arriving at the Show during the mounting period to register participants as well as vehicle entry passes are issued in the Service Bureau of the exhibition complex (Pavilion 4, entrance from Nalichnaya street) by the Operator. Applications should be sent to e-mail email@example.com, contact person Mrs. Rubina Marina, tel.+7 (812) 764-66-33 (ext. 220).
To enter the exhibition complex territory employees of IMDS-2019 exhibitors and personnel of companies - builders should pass mandatory personal inspection and have their belongings examined at the checkpoint equipped between Halls 3 and 4 of the exhibition complex.
From 06.00 p.m. on 10th of July, 2019 the territory of the exhibition complex LENEXPO and the territory of the berthing complex “Sea Terminal” are united into the single territory of IMDS-2019 with access to the berths of the Sea Terminal near Halls 1 and 2. Protection of the territory and access control regime are carried out by ExpoForum International Ltd..
Organization of visitor personal inspection and their belongings when visiting IMDS-2019 united territory are carried out at the following checkpoints:
- Checkpoint No. 1 – the main entrance of Hall 7;
- Checkpoint No. 2 – entry for official cars of the IMDS-2019 Operator;
- Checkpoint No. 3 - entrance between Halls 4 and 3 of the exhibition complex;
- Checkpoint No. 4 - entrance from Morskoy Slavi Square from the Sea Terminal.
To enter IMDS-2019 territory citizens must pass a mandatory personal inspection as part of anti-terrorist activities carried out in the single territory of IMDS-2019. It is prohibited to enter the territory of IMDS-2019 with firearm, cold arms, gas weapon, fireworks of all kinds, flammable liquids, bulky things, alcoholic drinks.
Public order and security ensuring
Public order, security and access regime for citizens and vehicles on the territory of the exhibition complex during mounting, dismantling and holding of IMDS-2019 are carried out by the Operator and ExpoForum International Ltd. in cooperation with law enforcement in accordance with the current legislation.
During IMDS-2019 holding at the exhibition complex and on the Sea Terminal territory the following objects are not permitted to transport, store or use:
· cold arms;
· fire arms;
· radioactive substantives;
· toxic substantives;
· high flammable matters and combustibles;
· electromagnetic generators save as household appliances;
· other dangerous objects and materials including those with sound vibrations capacity being over 75 dB.
It is forbidden to be on the territory of IMDS-2019 in a state of alcoholic or narcotic intoxication.
On the territory of IMDS-2019 it is prohibited:
· to trade, affix and hang advertisements, posters and other information products without the written permission of the Exhibition Operator;
· to wear or show signs or other symbols aimed at inciting racial, social, national discord, insulting participants, guests and visitors of the exhibition.
Visitors and participants who violate the established conduct rules shall be removed from the territory of IMDS-2019.
Upon discovering unauthorized sales points their organizers, personnel, equipment and products at the request of the Operator shall be removed from the territory of IMDS-2019.
Exposition halls and open ground security
During off-hours at the time of mounting from July 07th till July 09th and dismantling July 14th and July 15th the exposition halls are under general protection of the security guards from LLC "S-GARD".
The security of the halls during time-off from 10.00 p.m. 09th of July, 2019 till 09.00 a.m. 10th of July, 2019 and from 06.30 p.m. - 09.00 a.m. of the next day in the period from 11th of July, 2019 to 14th of July, 2019 shall be made by the canine team of LLC "S-GARD".
The security of the open grounds during time-off from 10.00 p.m. 09th of July, 2019 till 09.00 a.m. 10th of July, 2019 and from 06.30 p.m. till 09.00 a.m. of the next day in the period from 11th of July, 2019 to 14th of July, 2019 shall be made by the security guards from LLC "S-GARD" with their technical means.
To ensure the safety of exhibits and other property the Exhibitor may order extra security of the stand from LLC "S-GARD".
The value exhibits and equipment should be installed no sooner than on 09th of July, 2019 and their removal shall be arranged no later than on 14th of July, 2019.
During IMDS-2019 working days the Exhibitor’s staff shall leave the exhibition complex no later than 06:30 p.m. To stay in the exhibition complex area is not allowed after stands being handed over security.
In order to prepare the exposition for work the Exhibitor’s personnel must be in the hall by 09.00 a.m. - the time of disarming. Every day from 09.00 a.m. - 09:30 a.m. LLC "S-GARD" shall take claims for losses or damages to the exhibits and equipment happened during off-hours.
Boats, ships and open area security
During time-off the security guards from LLC "S-GARD" with their technical means shall perform the security of quays along which the Exhibitor’s ships and boats will be located. The Operator shall bear no liability for the security of ships (boats) on riding.
The movement of ships (boats) within the waters is prohibited from 06.30 p.m. till 10.00 a.m. The coming ashore for ship (boat) crew that stays onboard to secure the vessel is forbidden from 06.30 p.m. till 9.00 a.m.
The Operator is not responsible for safety of the parking lots of ships (boats).
The Exhibitors and their Builders shall follow Fire Safety Rules of the exposition complex "Lenexpo" as well as Instructions on fire safety measures during buildup / dismantling of expositions and running of IMDS-2019 at indoor and outdoor grounds (Appendix 18).
With the aim of fulfilling the established fire safety rules in the halls and outdoor area of the exhibition complex "Lenexpo" the Exhibitor shall:
- appoint persons responsible for monitoring and keeping to fire safety rules on the stand during the period of mounting (dismantling) and IMDS-2019 holding;
- make targeted briefing with the person responsible for fire safety and other personnel engaged to work at IMDS-2019. An extract from the order about this briefing, studying of the EC "Lenexpo" fire safety instruction, plans of evacuation and locations of fire-fighting equipment must be kept on the stand before its dismantling;
- every stand from the beginning of mounting till the end of dismantling and during IMDS-2019 should be equipped with one fire extinguisher OP - (3-5);
- during IMDS-2019 smoking, use of open fire, pyrotechnics and other types of fire effects that can lead to fire situations are not allowed;
- in case of any signs of fire situations (fire alarm, people screaming, smell of smoke or burnt electrical wires insulation or fire) it is necessary to disconnect all power supply elements of the stand and to leave the area quickly. Overall emergency direction in case of fire is administrated by ExpoForum International Ltd. and LLC "S-GARD";
Knowledge and compliance with the requirements of Instructions on fire safety measures during buildup / dismantling of expositions and running of IMDS-2019 at indoor and outdoor grounds is mandatory for all persons engaged for IMDS-2019. In case of non-compliance with the requirements in accordance with the legislation of the Russian Federation the offender may be subject to various types of liability in a manner determined by law.
The parking of the Exhibitors’ cars and minivans should be performed only at the special parking places marked in the delivery vehicle passes.
It is not permitted to park vehicles near the halls both at the main and emergency exits as well as mounting gates during mounting and dismantling periods within day-time.
The parking at night is forbidden on the whole territory of the exhibition complex.
During the whole period of the exhibition the Exhibitor should make all the best to present his exhibits and exposition to visitors. At least, one Exhibitor’s representative should be at the stand during the exposition. The dismantling is prohibited till 05:00 p.m. 14th of July, 2019.
Advertising and information materials distribution
Advertising and information materials distribution performed at the exposition territory shall be permitted only for IMDS Exhibitors.
Advertising and promotion beyond the space contracted is prohibited.
Distributing of print advertising or goods by the Exhibitor outside the space contacted shall be approved by the Operator in writing and paid. Distributing (work of promoters) shall be carried out only at the places defined by the Operator. On distributors (promoters) there should be a badge of a standard pattern. In case of no badge they shall be removed from the exposition territory by the security. The Operator reserves the right to remove promoters without accreditation from the exhibition territory immediately.
Distributing shall not disturb the operation of the exposition, other Exhibitors and visitors.
Places of distributing:
- at the entrance to IMDS (outside);
- at the entrance to Halls 7, 8A, 2, 4 (inside);
- passages from Hall 7 to Hall 8A;
- on the walkway to Sea Terminal (outside).
Advertising with the use of technical means producing effect beyond the space contracted is prohibited. Holding of performances and shows shall be approved in writing by the Operator and only in special areas or separate rooms. The used space and equipment should be additionally paid.
Holding of lotteries and other advertising events involving presence of the Exhibitors and visitors at certain place and time is prohibited if the event isn’t stipulated by the IMDS-2019 program.
Balloons used for indoor decoration must be filled with usual air and without special treatment for long-term use. The Exhibitors should have documents confirming the absence of such treatment in balloons.
Aerostatic and air-filled equipment (air-balloons, dirigibles, pneumatic figures etc.) of the Exhibitor shall only be placed upon a statutory permit by the state authorities allowing to use and levitate the aerostatic equipment. The Operating company is necessary to present during the usage period of aerostatic and air-filled equipment. At night time and foul weather, the aerostatic and air-filled equipment must be moved down and affixed to the ground.
Advertising materials contravening the laws in force will not be accepted. Advertising events not complying with the requirements hereof will be stopped by the decision of the Operator.
LLC "Caramel Catering" shall provide with catering at the exhibition complex area as well as perform the arrangements regarding cocktails, receptions and business meals. The Exhibitor shall make orders directly to LLC "Caramel Catering»
199106, Russia, St. Petersburg,Vasilievski Ostrov, Bolshoy pr., 103
Mob. tel.: +7 (931) 227 26 35, E-Mail: firstname.lastname@example.org
Photography and video filming
Video filming, camera shooting and photography carried out by professional equipment shall be allowed only to mass media staff to be duly passed an accreditation. The pictures made during the exhibition (including the photos made by non-professional equipment) and used in mass media shall have a reference/HTML link on the place and date of the event.
It’s forbidden to use the footage in commercial purposes without the Operator’s consent.
Observance of Author’s rights
In case the copyright objects (in any form) being used during the exposition, the Exhibitor should by his own forces make the agreement and effect all the payments associated with the usage of copyright objects and other rights by his contracting parties and personnel during the exposition and/or in connection to IMDS. The Exhibitor shall be responsible for the conformity to his promotional activities. The Exhibitor is obliged to take the responsibility for adverse consequences in case of any claims, complaints to the exposition complex or the Operator, institution of the administrative proceeding toward their officials, connected with the usage of the subject matters of copyright or related rights by the Exhibitor or the third persons, invited by the exhibitor onto the exposition complex during IMDS-2019 as well as promotional activities. In that case the Exhibitor is obliged to resolve and settle such administrative proceeding, claims or complaints and release from liability the exposition complex and the Operator by his own forces and expanse. The Exhibitor is obliged to make up all losses as a third person, including the reimbursements of administrative penalties sated to officials of the exposition complex or the Operator in case of damages caused to the exposition complex or the Operator in relation with such administrative proceeding, claims and complaints. The Exhibitor is also obliged to act as a third person in favour of the exposition complex or the Operator during the review of court action brought to the exposition complex or the Operator and directly connected with IMDS.
10 June, 2019
Cost of exhibition space, services, equipment
10 June, 2019
Water area application
10 June, 2019
Application for accreditation
10 June, 2019
List of the Exhibitor’s personnel (for badges)
10 June, 2019
Materials requirements for Indirect Participation stand
10 June, 2019
IMDS Official Catalogue entry application
10 June, 2019
List of exhibits and equipment of the Exhibitor
10 June, 2019
10 June, 2019
Expandable materials list
10 June, 2019
Space rent application for commercial activities (by request)
10 June, 2019
Advertising spaces plan (by request)
10 June, 2019
Application for presentation, press- conference, seminar or round-table (by request)
10 June, 2019
INSTRUCTION of Fire Safety Measures during Mounting/Dismantling of Expositions and Running of IMDS-2019 at Indoor and Outdoor Grounds
Application for extra mounting / dismantling time
Till 02.00 p.m of the day of prolongation or of the day preceding the extra mounting time
Application for producing and demonstration of advertising videos and live video broadcasting
10 June, 2019
Penalties for violations of
IMDS-2019 Exhibition Regulations